Sample Chart of Accounts
Chart of Accounts
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Account # |
Name |
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Current assets (1000 - 1599) |
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1000 |
Cash |
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1001 |
Cash 2 |
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1010 |
Petty cash |
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1080 |
Investment flow through |
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1090 |
Cash - exchange |
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1100 |
Accounts receivable - QB control account (*AR) |
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1110 |
Accounts receivable (posting) |
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1120 |
Undeposited funds |
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1145 |
Employee receivable |
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1190 |
Accounts receivable - exchange |
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1200 |
Inventory |
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1250 |
Work in process |
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1300 |
Term deposits / GICs / T-bills / money market |
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1350 |
Marketable securities |
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1400 |
Prepaid expenses |
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1500 |
Due to/from related party (current) |
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1599 |
Clearing account (other current asset) |
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Long term assets (1600 - 1999) |
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Tax Class |
% |
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1600 |
Equipment, furniture |
8 |
20% |
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1605 |
Computer hardware 30% - before Mar 22/04 |
10 |
30% |
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1606 |
Computer hardware 45% - after Mar 21/04 |
45 |
45% |
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1607 |
Computer hardware 55% - after Mar 19/ 07 |
45.1 |
55% |
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1610 |
Computer software |
12 |
100% |
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1615 |
Vehicles |
10 |
30% |
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1620 |
Leasehold improvements |
13 |
SL |
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1630 |
Building |
1 |
4% |
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1660 |
Land |
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1670 |
Goodwill |
CEC |
7% |
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1672 |
Franchise fee |
14 |
SL |
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1700 |
Acc. amort. - equip, furniture |
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1705 |
Acc. amort. - comp hardware |
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1706 |
Acc. amort. - comp hardware (45%) |
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1710 |
Acc. amort. - comp software |
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1715 |
Acc. amort - vehicles |
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1720 |
Acc. amort. - leaseholds |
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1730 |
Acc. amort. - building |
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1680 |
Due to/from related party (long term) |
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1780 |
Note receivable |
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1800 |
Investments (long term) |
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Current liabilities (2000 - 2699) |
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2000 |
Accounts payable - QB control account (*AP) |
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2005 |
Credit card payable |
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2010 |
Line of credit (bank overdraft) |
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2015 |
Accounts payable (posting) |
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2020 |
Accrued liabilities |
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2030 |
Payroll liabilities |
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2040 |
GST payable |
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2050 |
PST payable |
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2060 |
QST payable |
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2090 |
Accounts payable - exchange |
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2100 |
Income tax payable |
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2200 |
Deferred fees |
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2300 |
Deposits |
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2400 |
Shareholder loan |
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2440 |
Director's loan |
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2450 |
Dividends payable |
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2500 |
Note payable (short term) |
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2550 |
Due to/from related party (current) |
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2600 |
Current portion - long term debt |
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Long term liabilities (2700 - 2999) |
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2700 |
Shareholder loan (long term) |
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2800 |
Long term debt |
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2829 |
Long term debt (contra to current portion) |
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2830 |
Note payable |
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2849 |
Note payable (contra to current portion) |
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2850 |
Mortgage payable |
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2869 |
Mortgage payable (contra to current portion) |
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Equity (3000 - 3999) |
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3000 |
Common shares |
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3100 |
Preferred shares (voting) |
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3200 |
Preferred shares (non-voting) |
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3500 |
Retained earnings |
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3600 |
Dividends declared |
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3601 |
Shares redeemed |
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3999 |
Opening balance equity |
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Income (4000- 4999) |
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4000 |
Fees/Sales |
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4100 |
GST simplified |
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4105 |
PST compensation |
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4110 |
Interest and other [non-investment] |
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4200 |
Gain on sale of business assets |
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4500 |
Dividends (intercompany) |
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4501 |
Dividends (intercompany eligible) |
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4510 |
Dividends (Canadian) |
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4511 |
Dividends (eligible) |
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4520 |
Foreign dividends |
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4540 |
Interest and other [investment] |
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4550 |
Capital gains |
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4599 |
Mutual fund distributions |
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Cost of Goods Sold (5000 - 5999) |
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5000 |
Cost of goods sold |
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Expenses (6000 - 6999) |
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6000 |
Accounting, legal |
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6030 |
Advertising, promotion |
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6060 |
Amortization |
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6090 |
Bad debts |
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6100 |
Business tax, license |
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6102 |
Computer supplies |
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6105 |
Credit card charges |
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6110 |
Discounts |
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6120 |
Dues and memberships |
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6150 |
Equipment rental |
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6180 |
Insurance |
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6210 |
Interest, bank charges |
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6240 |
Interest - long term debt |
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6270 |
Maintenance, repairs |
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6280 |
Management fees |
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6300 |
Materials |
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6330 |
Meals, entertainment |
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6340 |
Miscellaneous |
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6360 |
Office supplies |
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6390 |
Postage, courier |
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6420 |
Rent |
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6430 |
Royalties |
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6450 |
Subcontract |
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6480 |
Telephone |
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6510 |
Travel |
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6540 |
Training, professional development |
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6570 |
Utilities |
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6600 |
Vehicle |
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6630 |
Wages - employees |
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6660 |
Wages - management |
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6900 |
Loss on disposal of capital (business) asset |
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9000 |
Income tax |
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